Brentwood District Council - Procurement Portal

Buyer Profile

Return to Buyer Profile

< Previous Notices Next Notice >

UK-Brentwood: Repair and maintenance services.
Section I: Contracting Authority
I.1) Name and addresses
Brentwood Borough Council
Town Hall,, Ingrave Road,, Brentwood, CM15 8AY, United Kingdom
Tel. +44 1277312583, Email:
Contact: Jane Mitchell
Main Address:
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Brentwood Borough Council Strategic Asset Management Contract Reference Number: ech 821
Reference Number: Not provided
II.1.2) Main CPV Code:
50000000 - Repair and maintenance services.

II.1.3) Type of contract: WORKS
II.1.4) Short description: Brentwood Borough Council is seeking expressions of interest from suitably experienced and qualified suppliers for the provision of repairs, void and planned works plus gas serving and breakdown works to its housing and wider asset portfolio. This will be a TPC 2005 (as amended) Contract for an initial period of 10 years with the option to extend by up to further 5 years.
II.1.5) Estimated total value:
Value excluding VAT: 79,500,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV codes:
50700000 - Repair and maintenance services of building installations.
50800000 - Miscellaneous repair and maintenance services.
45421151 - Installation of fitted kitchens.
45421130 - Installation of doors and windows.
45320000 - Insulation work.
45311000 - Electrical wiring and fitting work.
45261210 - Roof-covering work.
45261900 - Roof repair and maintenance work.
45421100 - Installation of doors and windows and related components.
45451000 - Decoration work.
45000000 - Construction work.
45100000 - Site preparation work.
45210000 - Building construction work.
45211000 - Construction work for multi-dwelling buildings and individual houses.
45211100 - Construction work for houses.
45211200 - Sheltered housing construction work.
45211300 - Houses construction work.
45211310 - Bathrooms construction work.
45211320 - Porches construction work.
45211340 - Multi-dwelling buildings construction work.
45211341 - Flats construction work.
45211350 - Multi-functional buildings construction work.
45212100 - Construction work of leisure facilities.
45260000 - Roof works and other special trade construction works.
45261000 - Erection and related works of roof frames and coverings.
45261200 - Roof-covering and roof-painting work.
45261211 - Roof-tiling work.
45261212 - Roof-slating work.
45261310 - Flashing work.
45261320 - Guttering work.
45261410 - Roof insulation work.
45261420 - Waterproofing work.
45262100 - Scaffolding work.
45262700 - Building alteration work.
45262800 - Building extension work.
45262690 - Refurbishment of run-down buildings.
45300000 - Building installation work.
45310000 - Electrical installation work.
45330000 - Plumbing and sanitary works.
45340000 - Fencing, railing and safety equipment installation work.
45350000 - Mechanical installations.
45400000 - Building completion work.
45410000 - Plastering work.
45420000 - Joinery and carpentry installation work.
45430000 - Floor and wall covering work.
45440000 - Painting and glazing work.
45450000 - Other building completion work.
50710000 - Repair and maintenance services of electrical and mechanical building installations.
50720000 - Repair and maintenance services of central heating.
50721000 - Commissioning of heating installations.
45232141 - Heating works.
45331000 - Heating, ventilation and air-conditioning installation work.
45331100 - Central-heating installation work.

II.2.3) Place of performance:
UKH3 Essex

II.2.4) Description of procurement: Brentwood Borough Council will be following a three-stage Competitive Dialogue procurement process in accordance with PCR2015 Regulations to appoint a new Service Provider to deliver responsive repairs, void, planned and cyclical works to its housing and wider asset portfolio across the Brentwood borough. Responsive Repairs will be delivered under a 'Price Per Property' model, void works under a 'Price Per Void' model and planned/cyclical works using a blend of archetype pricing, schedule of rates and quotations system. Gas servicing and breakdown works will be completed under a 3* model. This will be a TPC 2005 (as amended) Contract for an initial period of 10 years, with the option to extend by up to a further 5years.
Initial expressions of interest via the completed Selection Questionnaire will be evaluated by the Council and an anticipated number of 6 bidders Invited to Submit Detailed Solutions. Following evaluation of the initial solutions submitted, the Council anticipates inviting 3 tenderers to participate in Competitive Dialogue following which tenderers will be Invited to Submit Final Tenders.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 79,500,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 180
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged number of candidates: 6

Objective criteria for choosing the limited number of candidates: As set out in the procurement documents
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: This contract will run for an initial duration of 10 years, with the option to extend it by up to a further 5 years.
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No

III.2) Conditions related to the contract

III.2.2) Contract performance conditions
As set out in the procurement documents.
Additionally, under the Contract, the Service Provider and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations.
Brentwood Borough Council anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfer of Undertakings (Protection of Employment) Regulations 2006, will apply to the transfer of personnel from the incumbent contractor and/or contracting authority under this procurement. Brentwood Borough Council's detailed requirements will be set out in the Contract documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes

Section IV: Procedure
IV.1.1) Type of procedure:Competitive dialogue

IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: Yes.

IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 15/05/2018 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 07/06/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6

Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted Yes
Electronic payment will be used No
VI.3) Additional Information: The Contracting Authority reserves the right to cancel the procurement and not to proceed with the Contract at any stage of the procurement process. The Contracting Authority also reserves the right not to award a Contract. The Contracting Authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this Contract. Brentwood Borough Council will be providing an opportunity for all interested suppliers to attend a briefing session. Details are provided in the SQ. The purpose of this briefing will be to provide an introduction to Brentwood Borough Council as well as an overview of the procurement process and the objectives of the procurement exercise. There will also be an opportunity to raise queries.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:
VI.4) Procedures for review
VI.4.1) Review body:
High Court England and Wales
Strand, London, WC2A 2LL, United Kingdom
VI.4.2) Body responsible for mediation procedures:
High Court England and Wales
Strand, London, WC2A 2LL, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
Brentwood Borough Council will observe a stand still period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Cabinet Office
70 Whitehall, London, SW1A 2AS, United Kingdom
VI.5) Date Of Dispatch Of This Notice: 13/04/2018

Annex A

< Previous Notices Next Notice >

Return to Buyer Profile